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IMPORTANT:
There is a correction
to the time for the 1:00 p.m. news briefing that was listed in the media
technical advisory that was released on October 29th. It was supposed
to say 1:00 p.m. news briefing instead of 1:00 a.m. Please note
there will be no formal 1:00 a.m. news briefing.
There is also a
correction for Paul Stenbjorn’s contact information.
Also, new information
is included in this advisory is designated by [NEW].
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What:
The information contained in this media technical advisory is to assist news
organizations in obtaining accurate general election information from the
Virginia State Board of Elections (SBE) on Election Day.
When:
On Tuesday, November 4, the 2008 General Election will be held.
The polls open at 6:00 a.m. and
close at 7:00 p.m. Any voter who is in line to vote at 7:00 p.m. will
be able to vote.
Election
Day
Results:
[NEW] The State Board of Elections had
planned on providing an XML feed for
Election Day. Unfortunately, the XML feed will not be able to be provided.
However, media outlets will be able to access real-time election results on
the
SBE website.
If you have questions about retrieving election results contact Paul
Stenbjorn:
[CORRECTED] Paul.Stenbjorn@sbe.virginia.gov
804-864-9805
Election
Day
Briefings:
In anticipation for requests for interviews on Election Day and in order to
accommodate your requests in a timely fashion, there will be two scheduled
briefings and four updates from the Virginia State Board of Elections.
Please note, the difference between the briefings and updates is that
briefings will be longer and more in-depth. Updates will be precisely
what the name implies, a brief update on what is occurring throughout the
state on Election Day.
Also, satellite time has been purchased and the briefings and updates will be
uplinked by WCVE in Richmond. If you are sending a camera crew to
attend the updates and briefings, keep in mind no live cameras are permitted
since a pool feed is being provided. If you plan to downlink the
briefings and updates please refer to Satellite Coordinates for additional
information.
Please keep in mind, there may be minimal progress reports available during
the updates and briefings. However, you will have time to ask
questions.
The two scheduled briefing
times on Tuesday, November 4 are as follows:
State Board of Elections - Afternoon Briefing
1:00
p.m., EST.
State Board
of Elections
News
Briefing Room – 1st Floor, Room 100
Ninth Street Office Building
200 North Ninth Street
Richmond, VA 23219
State
Board of Elections - Evening Briefing
8:00
p.m., EST.
State Board
of Elections
News
Briefing Room – 1st Floor, Room 100
Ninth Street Office Building
200 North Ninth Street
Richmond, VA 23219
There will also be news updates
throughout the day. News updates will include statements and a brief overview
of the current status of Election Day proceedings. These will be much
shorter than the two scheduled briefings. The News Updates will also be
held in Room 100, in the News Briefing Room located in the Ninth Street Office Building on the 1st floor.
News Update Times:
State Board of Elections
- Update
9:30 a.m., EST.
State Board of Elections
- Update
3:30 p.m., EST.
State Board of Elections
- Update
5:30 p.m., EST.
State Board of Elections
- Update
9:30 p.m., EST.
State Board of Elections
- Update
10:30 p.m., EST
Satellite
Coordinates:
Information regarding satellite coordinates for Tuesday, November 4 is as
follows:
Galaxy
3C/23C
Uplink:
6385.00 V
Downlink:
4160.00 H
News
Update:
9: 30 a.m. – 9:45 a.m. Firm, EST.
News Briefing:
1:00 p.m. – 1:30 p.m.
Firm, EST.
News
Update:
3:30 p.m. – 3:45 p.m. Firm, EST.
News
Update:
5:30 p.m. – 5:45 p.m. Firm, EST.
News
Briefing: 8:00
p.m. – 8:30 p.m. Firm, EST.
News
Update:
9:30 p.m. – 9:45 p.m. Firm, EST.
News
Update:
10:30 p.m. – 10:45 p.m. Firm, EST.
A clean feed
will be provided; no titles, credits, reporter voice-over or captions.
Audio of Briefings &
Updates Online:
[NEW] In order to assist news organizations with
getting accurate and timely information the Virginia State Board is
providing, as a convenience to media outlets only, a live audio feed of
the news updates and briefings. Please be aware there will be
approximately a 15 second delay on the live audio
feed. Also, audio files will be archived on the State Board of
Elections web site.
The link provided here is the
only way to access the live audio feed. There will not be a link on the
web site. Again, this is provided as a convenience to media and due to
limited bandwidth, this is for media use only.
URL: http://www.sbe.virginia.gov/cms/Media/Audio/Index.html
Satellite Truck or
Microwave Vehicle
Parking:
There is extremely limited workable parking available for the State Board
of Elections news briefings and updates. Therefore, if you are planning
to send a satellite truck or microwave vehicle you will need to
register. Once you register, additional information will be provided on
the location you will be able to park.
Register your satellite truck
or microwave vehicle with Myisha Dean immediately. All efforts will be
made to provide appropriate workable parking.
If you are bringing a microwave
vehicle please specify that information when registering and be able to state
the location of your signal in order for appropriate workable parking to be
provided.
Again, there is extremely
limited space and all efforts will be made to provide workable parking
spaces. Register your trucks immediately with:
Myisha Dean
804-786-3313
Myisha.Dean@DGS.virginia.gov
Provide the following
information when registering:
- News
organization
- Arrival
date and time
- Departure
date and time
- Length of
truck
- Contact
name
- Mobile
contact number
- Email
address
Media Contact Information
For Election Day ONLY:
In an effort to assist news
organizations we have a media team that will be available to respond to
inquiries by phone or email. Some contact information you are currently
using will remain the same for Election Day, but also some new phone
numbers and a special email has been established for ELECTION DAY ONLY.
The following is CURRENT contact
information that can also be used on Election Day:
804-864-8901 (Press 3)
804-786-0282
The following is contact
information set-up ONLY FOR ELECTION DAY:
804-864-8937
804-343-9052
804-343-9051
The following is the email that
has been set-up ONLY FOR ELECTION DAY:
media@sbe.virginia.gov
Contact
Information:
Contact us if you have
questions or concerns about the information contained in this Media Technical
Advisory. Contact information is as follows:
Susan S.
Pollard, APR
Virginia State Board of Elections
SBE Media Office: 804-864-8901 (Press 3)
Office: 804-786-0282
Mobile: 804-641-9199
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