How Do I Register My Out-of-State Committee?

When Must I Register My Out-of-State Committee

Entering the Report On-Line

Updating/Deleting Reports

Reviewing the Report On-Line

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When Must I Register My Out-of-State Committee

Out-of-State Committees are required to register with the State Board of Elections (SBE) by filing their Statement of Organization on or before the date in which they make contributions of $10,000 or more to candidates or political committees registered in Virginia.

The committee can fax their Statement to SBE at (804) 786-1364 to meet the deadline. The committee also must send the original, wet signature Statement to SBE. The Statement must be postmarked no later than the day in which the committee met the registration threshold. Failure to comply with these requirements carry civil penalties of up to the amount contributed to candidates or political committees registered in Virginia.

On the same day that the committee registers with SBE, the committee also must file a report on-line. The form must include all individuals and businesses which have contributed to the committee $2,500 or more since January 1 of the current calendar year. It must also report all contributions that the committee has given to candidates and/or political committees registered in Virginia.

If, after filing the first report, the committee makes a contribution to a candidate or political committee in Virginia, the committee must file another report on the same day in which it makes the contribution. The second and subsequent reports should only include contributions received by the committee and only contributions made to Virginia registered candidates and political committee after the last report was filed.

Entering the Report On-Line

Login on our website by using the Committee Code and Security Code that SBE has provided your committee after acknowledging your Statement of Organization. Click on "Insert Contributions Received by the Committee".

The committee must individually enter each individual or business that has given the committee contributions of $2,500 or more of aggregated contributions since January 1 of the current calendar year.

Carefully review all information prior to clicking "Posting".

Once you have completed entering the committee's contributor information you can click on the button "Insert Contributions Given" to begin entering contributions given by your committee to candidates and political committees registered in Virginia.

The committee must individually enter each contribution given to a candidate or political committee registered in Virginia. Do not enter any other expenditures on the form.

Required fields are noted.

Contributions from entities who have given an aggregate that does not meet or exceed $2,500 since January 1 of the current calendar year should not be included.

All contributions given since January 1 to candidates and/or political committees registered in Virginia must be reported.

Updating/Deleting Reports

Occasionally, the committee may need to update or delete information previously entered.

To do this, login on SBE's website using the codes provided by SBE.

Click on "Update" or "Delete" previously entered record.

Click on the entry that you would like to update or delete (as the case may be) and make the necessary changes. The committee's record will automatically be updated.

Reviewing the Report On-Line

To review the report on-line, click here. Ensure that all of the information is presented correctly.

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